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Best Scheduling Apps For Small Businesses And Entrpenures

Updated: Mar 9, 2023

In an ever-evolving business landscape, technology has become a crucial part of success for small businesses and entrepreneurs. From basic office productivity tools to sophisticated customer relationship management solutions, the right tech stack can help you stay organized and on top of your game.

One particularly important tool is scheduling apps – software that allows you to manage your time more efficiently by automating tasks like appointment booking and client reminders. With the right app in place, it’s easier than ever to keep up with deadlines, plan ahead for big projects, and ensure that nothing slips through the cracks.

In this article, we’ll look at some of the best scheduling apps available today for small businesses and entrepreneurs.

a animated character standing next to mobile app that show a scheduling app and a plant beside it

What Are Some Key Benefits Of Using Scheduling Apps?

1. Save Time: Scheduling apps help small businesses and entrepreneurs save time by automating tedious tasks such as reminders for clients, appointment bookings, and tracking time.

2. Improved Efficiency: With a scheduling app in place, it’s easier to plan ahead for big projects and ensure that nothing slips through the cracks – thus improving efficiency and productivity.

3. Automate Tasks: They can automate tasks like sending out client reminders or booking appointments so that small business owners can focus on other critical activities related to their business operations.

4. Keep Track Of Deadlines: Setting deadlines is an important part of staying organized - with a scheduling app in place, you can easily keep track of looming deadlines and complete tasks on time with ease.

5 Increased Focus: By delegating mundane yet important tasks like appointment booking to a tool; small business owners can focus on more important aspects such as marketing or customer service without any distractions from day-to-day errands.

How To Choose A Scheduling App For Your Business?

Selecting the right tool for your small business can be a daunting task, but with some key considerations in mind, it doesn’t have to be. Here are a few tips on how to select the best scheduling app for your business needs.

1. Identify Your Business Needs

Before selecting a scheduling app, it’s important to identify your own unique business needs so that you can choose a solution that meets those requirements.

2. Explore The Features

Investigate the features available in each app. Different apps offer different features such as automated reminders and appointment bookings. Make sure that you find an app with all of the necessary features for running your small business efficiently.

3. Pricing

Since small businesses are often on tight budgets, it’s important to consider pricing when selecting a scheduling app. Look for solutions that offer competitive pricing plans or free trial periods so that you can try out the platform before committing long-term.

4. Check Compatibility With Existing Tools

When selecting a scheduling app, make sure to check the compatibility of the platform with other tools used in your operations. This will ensure seamless integration and reduce time spent configuring different applications.

5. Research User Reviews

Don’t forget to do some research into user reviews before making any decisions as this will give you an idea of how reliable and effective the app is in helping businesses meet their goals.

What Are Some Of The Best Scheduling Apps For Small Businesses And Entrepreneurs?

1. Acuity Scheduling

Acuity Scheduling is a comprehensive online appointment scheduling solution for small businesses. It offers powerful features to help users manage their client bookings, including automated reminders and notifications, custom intake forms, calendar synchronization with other services such as Google calendar, and integration with payment gateways.

With Acuity Scheduling’s user-friendly dashboard, you can also access detailed analytics to measure the performance of your services. Additionally, it provides various pricing plans tailored to your needs so that you only pay for what you need – making it a budget-friendly option for any business owner.

Start Price

$14 – $45 per month

Acuity scheduling dashboard

2. Calendly

The Calendly app simplifies the tedious process of scheduling meetings with clients. The app allows users to customize their availability, set preferences for location, pause times based on prior commitments, and even access personal reports.

On top of that, the app sends elegant personalized invitations which integrate with popular calendar services like Google Calendar, Outlook, Office 365, and iCloud.

Calendly saves users a lot of time by automating this process. It also allows the creation of customized event types with auto-scheduling features such as limiting time slots or preventing certain blocks of time from being booked by multiple people.

Starting Price

Free; $8 per user, per month

Calendly app showing meeting distribution features

3. Square Appointments

The app helps streamline scheduling, bookings, and payments all in one place so that businesses can focus on providing great experiences for their customers.

With powerful features like automated reminders, custom payment options, and an intuitive mobile checkout, Square Appointments offers a comprehensive appointment booking solution that can be used by businesses of any size.

Furthermore, it includes free features such as 24/7 customer support and detailed analytics to ensure a seamless experience for everyone involved.

Starting Price

Free; $29 per location per month

Square Appointments app showing scheduling features

4. 10to8

10to8 is a versatile app designed to provide users with the tools they need to seamlessly manage their appointments. It is equipped with various features, such as built-in notifications that can be sent to clients via text or email, allowing them to easily stay informed about upcoming bookings.

It also includes drag-and-drop rescheduling options and an integrated calendar that makes keeping track of all your appointments more efficient. Furthermore, the app is incredibly user-friendly, making it simple to use even for those who aren't tech-savvy.

Starting Price

Free 1 seat; $7.20 per seat / per month

 10to8 app's features depiction with a man sitting in center with a mobile in hand

5. Setmore

If you are looking for an all-in-one solution to manage your appointments and business, Setmore is a perfect choice. This user-friendly tool makes it easy to create recurring services, provide online booking availability to customers, and configure appointment reminders.

It can also be used as a client management system with customizable fields for collecting extra information on clients or even setting up automated payment options.

Additionally, Setmore's mobile tools make managing your business on the go easier than ever before - you can access customer lists, book appointments, and make changes to services while taking care of clients in other locations.

Starting Price

Free; $5 per user, per month

Setmore scheduling app dashboard

6. Appointy

Appointy allows companies of any size to save time and money by automating appointments, events, and other related tasks.

With Appointy, you can easily plan complex schedules, take customers' bookings online, and manage resources like staff or equipment with its drag-and-drop calendar feature. Businesses can also benefit from Appointy's other features such as automated notifications, payment integration, and customizable branding.

By using Appointy, businesses can ensure happy customers while efficiently managing their complex scheduling needs without spending too much time or money.

Starting Price

Free; $19.99 per month

Appointy app dashboard shown on desktop, mobile and tab

7. YouCanBookMe

The YouCanBookMe scheduling app is an incredibly useful tool for both clients and businesses. It offers the ability to easily book appointments in one hassle-free place, taking away the burden of countless emails and phone calls that comes with other scheduling apps.

Additionally, this platform also allows businesses to accept payments online upon appointment confirmations, allowing them to optimize their credit card processing system. This means that your clients are only charged when they show up, so you can avoid cancelations or no-shows caused by the high cost of services and lack of payment security offered by alternative apps.

Starting Price

Forever Free, $10 per calendar/month

YouCanBookMe meeting scheduling features

8. Zoho Bookings

With Zoho Bookings, you can customize the booking process to fit your unique needs. You can set up services, create different appointment types, add team calendars, and review bookings analytics. Additionally, with Zoho's automated reminders feature, you can easily stay in touch with customers and staff alike. Whether you're a small startup or an established business owner, Zoho Bookings is an invaluable tool for streamlining your scheduling.

Starting Price

Free; $6 per staff, per month

Zoho Bookings dashboard showing client's bookings

9. is a revolutionary online platform that makes booking appointments, scheduling classes, and managing reservations easier and more streamlined than ever before. With its intuitive dashboard, business owners can keep their customers happy by quickly responding to inquiries and sending out notifications of upcoming events.

End users benefit too; they get an automated experience that saves them time and hassle.'s technology helps businesses maximize their efficiency while allowing customers to enjoy easy access to the services they need.

Seeing how much easier life can be with this application, it's no wonder why so many people are using for important considerations like medical appointments or essential errands.

Starting Price

Free; $8.25 per user per month dashboard on a mobile app

10. Doodle

The doodle scheduling tool is incredibly useful for making sure that everyone has something to do and is available for an event. It's great for planning out any kind of event such as a dinner, a family get-together, or a business meeting. This tool allows you to easily set up surveys with dates and times, so you can quickly determine when the best time for the group would be.

You also have options to easily keep track of who responded and add reminders if necessary. Doodle scheduling is a simple, but effective solution that helps people come together over important occasions.

Starting Price

Free; $6.95 per user per month

Doodle website showing it's scheduling ap feature


By leveraging the power of technology with a good scheduling app in place, small businesses and entrepreneurs can save time, increase efficiency, keep up with deadlines and focus on more important aspects of their business operations. The apps mentioned above are some of the best options available today - so why not give them a try? You won’t regret it!

If you have any questions regarding this article or regarding your small business growth, do get in touch with us.


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